Important information for International Delegates

Weather and Field Preparation

The climate in Kathmandu at the end of November is generally pleasant, though slightly cool. Morning and evening temperatures can drop to around 5°C, while daytime temperatures typically reach up to 25°C, making the afternoons comfortably warm. Participants are advised to bring warm clothing for early mornings and evenings. For the Ilam trip, it is recommended to carry a jacket and sturdy field shoes to ensure comfort and safety during field activities. For Pokhara, temperatures can be cooler, and warm clothing is advisable. Field shoes are compulsory for all field visits to ensure safety and ease of movement in outdoor terrain.

Currency

Major international currencies, including the US Dollar, Euro, Canadian Dollar, British Pound, Australian Dollar, Japanese Yen, Indian Rupee, and Chinese Yuan, can be exchanged at commercial banks, major star hotels, and authorized money exchangers in Kathmandu. As of 20 November 2025, the exchange rate is approximately US$ 1 = NRs 142.00, though this may vary depending on market fluctuations. Currency exchange services are available in the Arrival Area of Tribhuvan International Airport. In addition, you may use international Credit and Debit Cards (VISA, MasterCard, American Express, and UnionPay) at the ATM machines located in the Arrival Lobby on the ground floor. For smoother transactions, it is recommended to use ATMs of Himalayan Bank, Standard Chartered Bank, or Nabil Bank. ATMs of other banks are also available throughout the airport and the city. Please note that an international transaction fee of approximately US$ 5.00 per withdrawal may be charged by the ATM.

Travel from Airport to Hotel

Travel Information: From Tribhuvan International Airport to Your Hotel, participants arriving in Kathmandu for ARC-15 of IAEG will land at Tribhuvan International Airport (TIA), located approximately 5–7 km from major hotels in the city. The following information will help you navigate your transport options smoothly:

Marriott Hotel (ARC-15 Conference Venue Hotel): The Kathmandu Marriott Hotel provides an airport shuttle service for its guests but it charge 40$. Please contact the hotel in advance with your flight details to arrange pickup.

Other Hotels: Participants staying in hotels other than Marriott may use any of the following transportation options:

1. Airport Taxi Service (Taxi Counter): A government-authorized taxi counter is located on the first floor of the Arrival Lobby. You can book a taxi here, and the vehicle will pick you up directly in front of the airport arrival gate.

2. Pathao Ride-Hailing Service (Mobile App): You can use the Pathao app https://pathao.com/np/pathao-app/ to book a taxi. Pathao is our official transport partner. Please note that Pathao taxis are not allowed inside the airport premises. After exiting the arrival area, walk approximately 100 meters to the left until you reach the Ring Road. Pathao taxis will meet you there.

3. Regular Taxis (Outside the Airport): Regular taxis are available outside the airport area near the Ring Road. Fares may vary, so negotiate clearly before starting the ride if not using a meter.

ARC-15 Support Desk at the Airport and SIM card for Mobile Phone

An ARC-15 Support Desk will be available on the Ground Floor of the Arrival Lobby from 24-26 November, 2025. Participants can approach the desk for:

Assistance with hotel transportation, Guidance on purchasing SIM cards, General conference-related support, Mobile SIM & Internet Connection.

For reliable mobile data and voice services during your stay, we recommend Nepal Telecom (NTC) for stable and widely available 4G coverage. SIM cards can be purchased at Nepal Telecom Counter at First Floor after baggage claim and custom inspection.

Download Templates for Poster Presentation and Oral Presentation.

Download the Conference Program

Download the Final Circular

Scan QR For  registration and abstract download, please follow this guideline.

QR For ARC-15 Photos